// Policy Template

Backup Policy

Data backup and recovery procedures to ensure business continuity and data protection.

Version 2.5 3-2-1 Compliant
// Golden Rule

The 3-2-1 Backup Strategy

3

Copies

Keep at least 3 copies of your data

2

Media Types

Store on 2 different media types

1

Offsite

Keep 1 copy offsite or in cloud

// Schedule

Backup Frequency

Real-time

Continuous

Critical databases and transaction systems with continuous replication.

Databases Transactions

Daily

Every 24 hours

Incremental backups of file servers, email, and application data.

Files Email Apps

Weekly

Full backup

Complete system images and full backups of all critical systems.

Full Image Systems
// Retention

Data Retention Timeline

Backup Type Retention Period Storage Location Encryption
Real-time 48 hours Primary & Secondary DC AES-256
Daily 30 days Cloud Storage AES-256
Weekly 12 weeks Cloud + Offsite Tape AES-256
Monthly 1 year Secure Offsite Vault AES-256
Yearly 7 years Archive Storage AES-256
??

RTO

Recovery Time Objective

4 Hours

Maximum acceptable downtime for critical systems

??

RPO

Recovery Point Objective

1 Hour

Maximum acceptable data loss measured in time

// Verification

Backup Testing Schedule

Daily Verification

  • Automated integrity checks
  • Backup completion logs review
  • Alert monitoring

Monthly Testing

  • Sample file restoration
  • Database recovery test
  • Documentation update

Quarterly DR Drill

  • Full system restoration
  • Failover testing
  • RTO/RPO validation
// Recovery

Data Recovery Process

1
Request

Submit recovery request via ticket system

2
Assess

IT team evaluates scope and priority

3
Restore

Execute recovery from appropriate backup

4
Verify

Confirm data integrity and close request

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